Build Your Business Plan Online with SBA’s Free Step-by-Step Tool

The SBA is a useful resource for small businesses. If there is an office in your area, please take advantage of their services. If meeting face-to-face is difficult, peruse the information they have available online.

Do you have a business plan?

Most business owners are only required to have a business plan if they are seeking financial assistance from banks or other lenders. However, all business should have a business plan.

A business plan is a road map that sets the direction for your business.  It outlines how you plan to make sales and grow revenue. It sets your business goals, why you believe they are achievable, and it provides detail on how you plan to reach those goals. Additionally, it provides the background information about your business, the owners, employees and other pertinent information.

Business plans are used as decision-making tools and are dynamic as your business grows and goals are achieved. A well-drafted business plan can help you become business credible. A business plan doesn’t guarantee “success” however, it can reduce the odds of failure.

SBA’s Business Plan Tool provides a step-by-step guide to help you get started. Not only can you save your plan as a PDF file, you can also update it at any time, which makes this a living plan to which you can often refer.

The tool can be found here – http://www.sba.gov/business-plan/1.

Below is just one of the many informative videos provided by the SBA.

So what are you waiting for? Get busy!

Social Media is Serious Business!

A recent study by J.D. Power and Associates cites that poor social media practices can negatively affect a businesses’ bottom line and brand image.

The study’s results were released this week:

J.D. Power and Associates Reports:
Poor Social Media Practices can Negatively Impact a Businesses’ Bottom Line and Brand Image

WESTLAKE VILLAGE, Calif.: 14 February 2013 — Businesses can no longer adopt a trial-and-error approach to social media as all-new research finds a link between social media and business metrics such as consumers’ likelihood to purchase or interact with companies through leading social channels, according to the J.D. Power and Associates 2013 Social Media Benchmark Study, SM released today.

The inaugural study is based on responses from more than 23,200 U.S. online consumers who have interacted with a company via the companies’ social media channel. Fielded from November to December 2012, the study measures the overall consumer experience in engaging with companies through their social platforms for both marketing and servicing needs across more than 100 U.S. brands in six industries: airline, auto, banking, credit card, telecom and utility. The study establishes performance benchmarks and industry best practices that provide insights to companies to help them maximize their social media efforts.

Key Findings

  • 67% of consumers have used a company’s social media site for servicing, compared with 33% for social marketing.
  • Younger consumers (18-29 years old) are more likely to use brands’ social media sites for servicing interactions (43%) than for marketing (23%).
  • The automotive industry balances marketing and servicing engagements better than any other industry included in the study.
  • Consumer expectations for social interactions vary across industries, although quality content and responsive service representatives are keys to higher satisfaction levels.

“This is a unique, comprehensive consumer study that defines consumer expectations in the ever-changing social space and measures companies’ performances against those benchmarks,” said Jacqueline Anderson, director of social media and text analytics at J.D. Power and Associates. “This study provides companies with the framework they need to begin effectively integrating social media into their business strategies. It also illustrates the relationship between a positive social media experience and consumer purchase intent.”

Social Media Servicing vs. Social Media Marketing

The study focuses on two types of social media engagements, marketing and servicing, and provides best practices for each. Marketing engagements include connecting with consumers to build brand awareness and affinity, in addition to promoting coupons and deals. Servicing engagements include answering specific consumer questions or resolving problems.

The study finds that social marketing engagements vary by age group. Nearly one-third (39%) of consumers 30-49 years old and 38 percent of those 50 years and older interact with a company in a social marketing engagement context, while only 23 percent of consumers who are 18-29 years old interact with companies. In contrast, 43 percent of consumers who are 18-29 years old use social media for servicing interactions, while 39 percent of consumers who are 30-49 years old use social for servicing needs. Only 18 percent of consumers who are 50 years and older interact with a company via social for a service-related need.

“While there are vast differences among age groups in the frequency of servicing and marketing engagements, there is a consistency in the impact on brand perception and purchase intent through both types of engagement,” said Anderson. “Companies that are focused only on promoting their brand and deals, or only servicing existing customers, are excluding major groups of their online community, negatively impacting their satisfaction and influencing their future purchasing decision. A one-pronged approach to social is no longer an option.”

Companies need to understand how their consumers use social media and then develop a strategy that addresses their usage patterns.

“If your customers want service and you’re pushing discount coupons out to them while ignoring their attempts to connect with you, you’re going to end up with dissatisfied customers,” added Anderson.

The study finds a correlation between overall satisfaction with a company’s social marketing efforts and consumers’ likelihood to purchase and their overall perception of the company. Among highly-satisfied consumers (satisfaction scores of 951 and higher on a 1,000-point scale), 87 percent indicate that the online social interaction with the company “positively impacted” their likelihood to purchase from that company. Conversely, among consumers who are less satisfied (scores less than 500), one in 10 consumers indicate that the interaction “negatively impacted” their likelihood to purchase from the company.

The study also finds that some industries are more successful than others at implementing best practices into their social media engagement strategies than others. When looking across industries,  the auto industry performs particularly well in both marketing and servicing social media interactions, the only industry to do so. Other industries performing well are wireless in social servicing interactions and utility in social marketing interactions.

Industry Performance

Listed below are the companies that perform particularly well in each of the industries included in the study. Companies are listed in alphabetical order.

Read More

 

Seven Ways You Can Stand Out from Your Competition

Hopefully, you have figured out your business niche. If you haven’t, please take some time to do so. You may sell widgets, but do you sell educational widgets, children’s widgets or healthcare widgets?

Now is the time to find your competitors with the same or similar niche so you can determine how “you” will stand out and apart from them. What will you bring to the table that they don’t? What can you do better?

I’ve chosen seven ways you can stand out from your competition:

  1. Identify your competitors. Do they provide the same services/products?
  2. Identify what makes you unique…then identify what your competitors say makes them unique.
  3. Compare strengths and weaknesses. What do you do better? What do you think they do better? Be honest in your observations, then make any necessary adjustments that will set you apart and make you stand out.
  4. Who is your intended buyer…your target audience? Do you target a specific age, gender, business type or geographic location? Are your competitors targeting the same audiences? Also, look for reviews. Are their reviews backing up there “greatness?”
  5. How do your competitors use social media? Are they actively and consistently engaged on social media? Are their followers interactive and responsive to them and… if so, is that activity “real” activity. Do they receive a lot of complaints, praise or compliments?
  6. Do your competitors advertise online? Have you seen advertising for your competitors on other websites? Do you see others advertising your competitor?
  7. Have you visited your competitors’ website? Do you think it’s better than yours? Are there positive things about their site that you should incorporate into your website? Does your website have positive things missing from their website? Is their website easy to use and navigate? Does it have all the informational elements about your business you think your “niche” market should know?

The above are questions you should ask yourself. There are certainly more ways to differentiate yourself when building and branding your business.

Now that you’ve gotten started, can you think of others?

SBA Announces Contracting Program for Women-Owned Small Businesses

The SBA is a useful resource for small businesses. If there is an office in your area, please take advantage of their services. If meeting face-to-face is difficult, peruse the information they have available online.

If you are a woman-owned small business (the standard size is 500 or fewer), the SBA has a contracting program. The new Women-Owned Small Business (WOSB) Federal Contract Program was fully implemented in 2011, with the first contracts awarded the fourth quarter of fiscal year 2011. Read the excerpt below from the press release in 2011:

“Implementing the Women-Owned Small Business contracting rule has been a top priority for the Obama Administration and SBA,” said Administrator Karen Mills. “Women-owned businesses are one of the fastest growing sectors of the economy. As we continue to look to small businesses to grow, create jobs and lead America into the future, women-owned businesses will play a key role. That’s why providing them with all the tools necessary to compete for and win federal contracts is so important. Federal contracts can provide women-owned small businesses with the oxygen they need to take their business to the next level.”

The WOSB Federal Contract Program will provide greater access to federal contracting opportunities for WOSBs and economically-disadvantaged women-owned small businesses (EDWOSBs). The Program allows contracting officers, for the first time, to set aside specific contracts for certified WOSBs and EDWOSBs and will help federal agencies achieve the existing statutory goal of five percent of federal contracting dollars being awarded to WOSBs.

Every firm that wishes to participate in the WOSB program must meet the eligibility requirements and either self-certify or obtain third party certification. Regardless of their certification method, WOSBs must also upload required documents proving their eligibility to a secure online data repository developed and maintained by SBA.

To qualify as a WOSB, a firm must be at least fifty-one percent owned and controlled by one or more women, and primarily managed by one or more women. The women must be U.S. citizens and the firm must be considered small according to SBA size standards. To be deemed “economically disadvantaged,” a firm’s owners must meet specific financial requirements set forth in the program regulations.

For more information on the Women-Owned Small Business Program or to access the instructions, applications or database, please visit www.sba.gov/wosb.

How to Maintain the Focus to Run a Business

Early in my business career, I met regularly with two women business owners. I was not yet where they were, but I knew that someday I would own a business. There’s a saying, “Fake it until you make it,” which means continue to believe and act like what you want has arrived and it eventually will come. It did.

As my business grew, I realized that I needed to take better care of me. Since I am goal-focused, I decided to enter a fitness contest. In order to compete, I had to make sure I put the correct foods in my body and work out daily. I watched my body transform. I also felt as good as I did in my ‘20s.

Taking better care of me also included having very little contact with negative people, that includes in both your business and personal life. You can’t control others, but you can control yourself. If there are people in your life that bring you down, keep your distance. It’s futile to try to change them. The only person you can change is yourself.

Exercising and eating correctly are but two ways I reduce stress. Another is to stay grounded spiritually. In addition to following Christ, I also read the works of Wayne Dyer, Deepak Chopra, Louise Hay, Don Miguel Ruiz, Michael Singer, Bruce Lipton and others. Taking time out of the day to allow my spirit to be quiet, listen and learn to move to a higher level are ways that I maintain focus, period.

I love the car commercial I recently saw that stated, and I’m paraphrasing, “We have a small rear-view mirror to glance at where we’ve been, and a large front window to see everywhere we’re going.”

Serial entrepreneur Jen Groover offers advice on how to get the mental clarity you need to stay at the top of your game as an entrepreneur.

To maintain your mental clarity, she suggests:

  • Make your health a priority
  • Get rid of the things and people that drain your energy
  • Read books, surround yourself with positive people
  • Eat right. There are foods that can elevate your energy.
  • Work out.

Listen to Jen’s advice in its entirety here. Let me know what you think.

Chris Brogan on Creating Trust with Customers Online

After almost 13 years in business, I learned a lot. One thing that’s critical is people are doing business with me and the people that work with me. We are Visibility Marketing Inc. and it’s important that everyone that works in and with us know that customer relationships and trust are important in our business.

That was a little easier before we had the World Wide Web. Now, you don’t necessary walk into a brick and mortars store, shake someone’s hand and start talking. A lot of business transactions are done online where you don’t see the person with whom you are conducting business. How can you build that trust?

Chris Brogan, author of ‘Trust Agents,’ talks about new business practices that can help companies create long-term relationships with customers online. He speaks with Bryan Elliott in ‘Behind the Brand.’ In the segment he discusses…

  • What is a Trust Agent?
  • Why Use the Web?
  • Everyone Wants to be a Social Media Rockstar
  • Give It Three Months
  • Using Social Media to Get Leads
  • Social Web Benefits
  • Small Business and Policy
  • Tactics to Go to the Next Level

See the full interview of Bryan and Chris here. This is a great, short video from which to watch and learn. You will want to investigate his suggestions further. Let me know what you think.

http://youtu.be/lbZSfNtqYcY

If you need assistance in building your web presence, contact us and we will help you get started.

Why Your Nonprofit Needs an Annual Report

Writing an annual report for your nonprofit is a great idea. Annual reports can help your nonprofit to communicate activities, share your accomplishments, reinforce your core values to existing supporters, and help attract new donors. In addition, it can educate key decision makers about your organization’s work, recognize special people, including staff and volunteers, and serve as a vehicle to preserve your organization financial history.

Your annual report should include:

  • A letter from your Board and Executive Director regarding the years’ activities.
  • A list of the Board of Directors and Executive Staff
  • Accomplishments the organization made during the year, including goals set and met. Describe each one with a brief narrative.
  • Your financial statements will be very important in showing your supporters how their dollars were spent. Include diagrams in your report that show in layman’s terms an overview of those expenditures and why they were necessary.
  • A list of supporters/donors for the year. Depending on the size of your organization, it might be a good idea to ask them if they would be willing to share their personal story or provide feedback about the organization. You can then use some of these as pull-out quotes to place sporadically throughout the annual report.

Creating the annual report will take a team to develop. In addition to the accounting firm who provides the financial information, some organization hire outside public relations and/or marketing firms to assist them in formulating and creating the content. Depending on the size of your organization, you may need several people to interview the individuals you want included in the annual report.

Once all the information has been received, it’s time sit down and plan how all that information will be laid out – all the text, images, quotes, financials… everything will need a place.

Proofread, proofread, proofread! Everything must be read, read again, and read one or two more times. Select a few people who did “not” work on the project to take review it. Fresh eyes have a tendency to find things that the team may not have found or overlooked.

It’s FINAL! Ready to go! Make sure to your annual report is in a PDF format to have as a downloadable document on your website or to have handy should someone request one by email.

If you need assistance or guidance in pulling together your organization’s annual report, contact us at Visibility Marketing Inc. – (440) 684-9920.

 

The Four Great Words to Hear

For a small business owner, there’s nothing like stating the price of your services and hearing the words, “OK, let’s get started.” For so many of us, we sometimes get other words such as, “That’s not in my budget,” “Can you come lower?” or “Why are your prices so high?”

You want to attract clients that will say, “OK, let’s get started,” over and over again. They value your product or service, and they are willing to pay your asking price.

Back in October, I remember watching this video on Entrepreneur.com called “How to Attract the Clients You Want.” Every new business owner asks these same questions, “How can I get prospects to contract with me at my rate?” Or, “Why do people want me to lower my prices?” Maria Forleo, a small business expert, discusses this with Diana Ransom of Entrepreneur.com.

Here are a few of the points Maria talks about:

  • Position yourself as the best in your market by having a clean and professional website.
  • Translate your value by explaining how much time and money you will be saving your clients.
  • Prove your business success through case studies and testimonials from past clients.

Watch the discussion in its entirety here. Let me know what you think. If you incorporate some of the suggestions, maybe you will often hear those four great words, “OK, let’s get started.”

http://youtu.be/rWLj0ZOOtko

 

 

 

Get Contracts with the Government

The SBA is a useful resource for small businesses. If there is an office in your area, please take advantage of their services. If meeting face-to-face is difficult, peruse the information they have available online.

The United Sates federal government is the world’s largest employer! The department of defense employs 3.2 million people while Walmart has 2.1 employees and McDonald’s 1.9 worldwide. As a business owner, why wouldn’t you want to do business with the largest employer in the world?

If you’re interested in federal contracts, the 8(a) Business Development Program is an important resource for small businesses seeking business-development assistance.

Named for Section 8(a) of the Small Business Act, this program was created to help small and disadvantaged businesses compete in the marketplace. It also helps these companies gain access to federal and private procurement markets.

What is the purpose of the 8(a) Business Development Program?

Its focus is to provide business development support including:

  •     Mentoring
  •     Procurement assistance
  •     Business counseling
  •     Training
  •     Financial assistance
  •     Surety bonding
  •     Other management and technical assistance

The application is lengthy and will need your full attention to detail. It is probably best to get an SBA Mentor to assist you with the application process to ensure that the information you provide is in a manner consistent with SBA policies. This could eliminate any future issues with your application.

There are companies that will tell you they can help you get 8(a) certified. You don’t need to pay an outside company to do it. You just have to make sure all your papers are in order. Some of the information you may need to produce include taxes, operation agreement, board of directors’ information (meeting minutes), by-laws, personal financial information, loan agreements and by laws.

Read more about the program and their requirements here – http://www.sba.gov/content/8a-business-development.

Visibility Marketing Inc. received our 8(a) certification on 2011. It was a difficult process and we’re happy that we are in!

The nine-year program helps small, disadvantaged businesses compete in the government’s market place. Thousands of aspiring entrepreneurs like us (and you!) are able to gain a foothold on government business.

By participating in the program, Visibility Marketing Inc. can receive sole-source contracts, but we can also form joint ventures for opportunities, like the one we’ve formed with Möbius Grey (Mö-Vis).

If you’re interested in becoming 8(a) certified, give us a call. We can explain our experiences and point you in the right direction.

Learn from a 4-Year-Old How to Get What You Want!

I recently read a blog written by Jarom Adair on CopyBlogger about how persuasive his four-year-old son was at getting what he wanted when he wanted it and even when he really didn’t know he wanted it. I have children and I know exactly what he’s talking about.

Jarom went on to tell a story of how his son got a woman in the grocery store to open a bag of chips for him that she hadn’t even paid for yet. Another story he shared was how he picked a stranger at a sporting event and — before Jarom could intervene — his son got the guy to buy him a large bag of Gummy LifeSavers from a vending machine.

As Jarom put it, his son was that skilled at “the art of persuasion.” So, have you ever had a bad period where no one was calling… no one emailed… no one ordered, just things were so slow even a snail could beat you? Well, you need to brush up on your persuasion skills. Listed below are nine things Jarom indicated as ways to get people to do what you want them to do – taught to him by his son.

  • The art of ask
  • Find the right angle
  • Break the entire process down into manageable steps
  • Emulate successful strategies
  • Collect compliments
  • Use rich language
  • Paint vivid pictures for your readers
  • Show them some love
  • Tell them your hopes

Visit his blog to read the full details here.