Tag: press release

The Next Big Story…How You Can Be In On It
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I watch several news programs during the day. It’s my way of keeping up with the latest news and venturing into the minds of the public relations pros as they help shape the news. I may switch from NBC or CBS to CNN in the morning as I am preparing for work. I always check back to the national news during the day.

Two of the hot stories right now are the Martin/Zimmerman story and the “big wait” for the birth of the royal baby. All of the major media outlets are on both of these stories. Many have sent reporters and their media crews to London to await the royal birth. As of this writing, there is no word from the Palace that the Duchess is even in labor. However, media outlets have scurried over to get “the next big story.”

You are a business owner, and depending on what you sell or what services you provide – there has to be “the next big story” in your field. So, how do you get your next big story? How do you stay up on the cutting edge of new things? What measures do you have in place to hear the little whispers out there that “the next big story” will pop out at any given time?

A few ways you can get out the gate with “the next big story” is to use an RSS feed from all the blogs and news outlets that you regularly visit. Why get the news second hand from someone on social media hours after it has been published? Most Internet browsers have RSS built in.

All you have to do is look for “RSS” on the various websites, click it and grab the link – or click “sign up.” If you opt for grabbing the link, you can manually input that in the RSS in your browser or – if you use Microsoft Outlook 2010 or higher, you can add the RSS into your email system. The great part about having it in your email is that as soon as it is published – it is immediately delivered into your email.

You can take action immediately on that “next big story.” Whether it’s writing a blog about it and sharing it on your own social media accounts, or writing an email and sending it to your clients.

Staying abreast of “the next big story” in your field and getting that information out immediately – will make you and your business very important to your clients.

If you have never used the RSS feed, try it out. You will find that you can’t live without it.

Be More Visible – Be Informative
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Whether it’s a blog, Facebook message, tweet on Twitter or an update on LinkedIn, always be truthful and avoid overkill.

  1. Write a blog or an article. Start with a trade magazine. Send a tweet. Inform your clients and potential clients about what your company is doing, the latest advancements in your industry and general information. Comment on blogs. Search your industry or area of expertise and read what others are saying. Post your comments and links to your blog site.
  2. Post it. Always put the information in your blog and on your business Facebook page. Remember to tweet your followers and let your connections on LinkedIn know about it.
  3. Conduct a seminar or demonstration. If you know, what you know, what you know… then share it. It’s one of the best ways to boost your credibility. Not sure of where to begin? Start with your local community. Many offer a variety of classes to residents and non-residents, such as computer literacy, tax tips, retirement strategies, cooking, health and fitness and, “how to start a business.”
  4. Produce a video. Make it short and to the point. Post it on your website, YouTube or make a DVD to sell or give away.
  5. Send a press release to the media. Are you offering a new product or service? Are you proud of an accomplishment? Is a special event planned? Do you have a great human-interest story that involves your product or service? Let the media know. They are always looking for positive stories.
  6. Write a book(let). Pass along your knowledge and pay it forward. Speak about your book. Mention that you are an author on your email page, business card or website. When you meet someone, tell them about your book. Now is not the time to be shy. Have a book signing. These can be held at coffee shops, in bookstores (obvious), out of your car (not so obvious). Always carry books with you and always be ready to talk about it. People are thirsty for knowledge and will be happy to take a drink from you.
  7. Write a white paper (or whitepaper). These are authoritative reports or guided that often addresses issues and how to solve them. White papers are not as costly as books (many are downloadable from websites), yet they can be very useful to the end user.
  8. Pick up the phone. Call a former client. Call a potential client. Just call. Remind them that you are still around and available for business.

More Elements of an Effective Press Release
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Press releases are still important methods for disseminating information to key target audiences. Though social media has evolved into viable methods to reach desired audiences, the press release is not dead.

The Release Date

This is the date your release is distributed. Many feel the date is important because it can indicate whether the release is current or newsworthy. Many media outlets want to be the first to report on what is newsworthy.

The Body – Who, What, When, Where and Why

Media outlets are very busy and don’t have time to research additional information on the release topic. The body of the press release is going to have the important information they need when deciding to share the story. The more information provided, the less work will be required and the happier they will be.

The lead-in paragraph should briefly detail the press release purpose. It should include the five W’s – Who, What, When, Where, and Why.

  • Who or What is the press release about?
  • If it’s about an event, When does it take place?
  • Where does it take place?
  • Why is this newsworthy or why is it happening?

When sending your release, stick to the facts. You don’t want to overdo it with technical or industry jargon. If the information is difficult to understand, it may wind up in the “circular” file.

The second paragraph should provide additional supporting information, such as details about the people, products, services related to this news item.

If the press release is not about you and your business, but about your client – make sure the company name, contact information, address, telephone numbers, website URL, and any other information that will help the reader if there are questions.

Important tips:

  • Proofread, proofread, proofread… and get someone else to proofread your release. I once worked at a newspaper. We were required to have our coworkers read our information. Our biggest fear? To type pubic instead of public.
  • Always use correct grammar and punctuation.
  • Even though the information has been proofread, still spell check the entire document.
  • Never type UPPERCASE letters.
  • If you can accomplish the press release in two pages … great. A one page release is even better.
  • If available, use pictures and captions. If emailing the press release, be sure to attach the image in the appropriate sized JPG format so the media does not have to contact you later for it. You should include a statement giving them publishing approval and photo credit.
  • Do not add into the body or attach any HTML, embedded codes or MP3 audio files. Most will not open the files for fear of computer viruses.  If a journalist needs this information, they will contact you. You may include important links that will provide pertinent information.
  • As often as necessary, do not attach the press release to the email. For the same reason above, include the release in the “body” of the email.

Always know why YOU are sending the press release.  Remember, press releases are for the press or  other information distributors, to inform them of an event, new product or service that you want shared with their audience…which is ultimately YOUR audience.

Don’t Hit Send! Your Press Release Headline is Boooring
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If your press release subject line or headline doesn’t reach out and grab the reader, there’s a good chance it won’t get opened. So don’t send it. Do this first:

1) Write for your audience. If you’re sending a “press” release, then your audience is the editor, producer, publisher… the main decision maker for your target audience. I know you want to reach men who wear socks with sandals, women over 35 who still live at home or teens who have never tweeted. However, you have to grab the attention of the gatekeeper so that your real audience will get your message.

2) WIIFT? – It’s that simple. You have to tell the reader, in the headline, how they will benefit from the information. What’s In It For Them?

Write this: SEVEN PLACES TO HIDE YOUR MONEY SO THAT YOU WILL BECOME A MILLIONAIRE

Not this: HOW TO SAVE MONEY

Media professionals read hundreds of releases. You have to get their attention and be honest about it. Don’t use bait and switch tactics by writing a headline that you think will catch the person’s eye only to offend them after they’ve read through it. Delete!

3) List it. Make it easy on the editors and break down your content into lists…if you can. If you’re selling a product, can you list its benefits to fit a list of seven or eight? Maybe nine?

If you’re pitching a story about the latest and greatest most reverent vacuum cleaner, you may write:

SEVEN WAYS TO CLEAN YOUR HO– USE WITHOUT LIFTING A FINGER or

FIVE THINGS THE NEW WACKY VAC WON’T DO

They love lists. It easily spells out the benefits of the product or service and they are easy to process.

4) What’s Trending? If your goal is to get your product or service on a major talk show, then think about how it relates to what’s trending now. Can you tie the Wacky Vac to the latest industry buzz? The economy? You might write:

UNEMPLOYED, CITY MAN TAKES WACKY VAC AND MAKES THOUSANDS IN ONE MONTH

5) Short, to the point, especially for SEO. Keep search engine optimization in mind, i.e, browser searches. Your Internet rankings determine your exposure. When you’re crafting the most awesome headline, keep in mind that Google only recognizes the first 65-70 characters in their search results, Yahoo 72 and Bing 65. These numbers are subject change, so stay on the lower side.

There you have it. A list of five ways to create a not-so-boring headline. Don’t run with the first headline, write, re-write and write it again. Test it out. Ask a few people to read it before sending it out. If your release ends up in the delete file, you’ve wasted your time.

Then you can write a release about how not to waste your time writing boring press release headlines.

Writing a Press Release? Here’s What Not to Do…
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A press release recently entered my inbox with the word “confidential” glaring across the top. My first thought was that the writer knew nothing about press releases. I also noticed that not one of the recipients in the email was a member of the “press.” My second thought was that my first thought was correct.

Before sending out a press release, first know what it is, then know its purpose. Read on…

A press release is written or recorded information sent to media outlets announcing newsworthy information. Media outlets include journalists at traditional news outlets, as well as other individuals who read and report the news. In the new information age, this can include bloggers and other forms of social media.

Press releases typically are used by public relations firms to attract favorable media attention for clients or provide publicity for events, products or services. Some companies have internal public relations and/or marketing specialists who handle this function. There are also non-profit organizations, small businesses and individuals who send media announcements.

Now, knowing the above, the word “confidential” should never be on your press release. An announcement is never confidential. If it is a “press release,” make sure at least one member of the press is a recipient.

It’s also important for the release to include the following:

  1. An attention grabbing headline
  2. The release date
  3. A few paragraphs about the who, what, when, where and why of the press release
  4. An “About” section on the company, organization or individual providing the information
  5. A closing mark such as “###” which indicates there is no more information
  6. The sender’s contact information – name, address, telephone number, email address, website URL and any other information that makes it easy for the recipient to ask questions or get clarification

I will elaborate on the above six points in subsequent blogs. Stay tuned…